Voice agents for practices that run on Practice Better
AgentVoice builds voice agents for nutrition, naturopathy, coaching, and other wellness practices that connect to Practice Better as part of a custom build. Practitioners are often in sessions when the phone rings, and an agent that answers, handles common questions, and gets the caller booked keeps new clients from going elsewhere.
Practice Better connects to outside tools through Zapier, which can add new clients and react to bookings, cancellations, and program enrollments. We build the agent around those connections and your Practice Better booking page, then confirm the details for your account on the scoping call. Under a license, we can run the AgentVoice engine in a cloud account your practice owns, where call recordings and transcripts stay.
What the agent does for your practice
During the call
- Common questions. Answer questions about services, pricing, packages, and policies from the details you give us.
- Intake. Collect the caller's contact details and what they're looking for help with.
- Booking links. Text the caller your Practice Better booking page so they can pick a time.
After the call
- New client records. Add the caller to Practice Better as a new client.
- Booking follow-up. Confirm new bookings and reach out after cancellations to reschedule.
- Practitioner handoff. Send a summary to the practitioner when the caller needs a personal reply.
Use Cases
New Client Inquiries
- Answers calls while practitioners are in session
- Explains your services and packages
- Adds the caller as a client and texts the booking link
Cancellation Recovery
- Picks up cancellations from Practice Better as they happen
- Calls or texts the client to find a new time
- Lets the practitioner know when a client doesn't rebook